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Electronic Health Record System Implementation for Juvenile Justice Facilities

Award Number: 2T2CMS332022
ORGANIZATION: HEALTH CARE FINANCING ADMINISTRATION, OFFICE OF ACQUISITION AND GRANTS
OPDIV: CMS
AWARD CLASS: DISCRETIONARY
AWARD ACTIVITY TYPE: OTHER
PERIOD OF PERFORMANCE START DATE: 08/11/2025
PERIOD OF PERFORMANCE END DATE: 06/30/2029

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Electronic Health Record System Implementation for Juvenile Justice Facilities - The Pennsylvania Department of Human Services (DHS), through its Bureau of Juvenile Justice Services (BJJS), seeks funding under the CMS State Planning Grant authorized by Section 206 of the Consolidated Appropriations Act to develop and implement an electronic health record (EHR) system for eight programs in seven state-operated Youth Development Centers and Youth Forestry Camps (YDC/YFC). These juvenile facilities house Medicaid- and CHIP-eligible youth with complex behavioral and physical health needs who require well-coordinated care during and after periods of incarceration. Currently, the YDC/YFC system relies on paper-based records, creating inefficiencies in clinical workflows, delays in Medicaid documentation and billing, and substantial barriers to continuity of care, particularly during transitions. With grant support, DHS will implement an EHR system that integrates with the Juvenile Justice Automated Case System (JJACS), labs, pharmacies, and external providers. The system will include core care documentation, Medicaid alignment tools, and reentry planning workflows that support EPSDT services and 30-day pre-release coordination. The four-year planning and implementation effort will include a phased rollout beginning in Year 1, supported by internal leadership and a full-time contracted Business Analyst. A dedicated governance structure will oversee milestones, vendor coordination, Medicaid compliance, and staff training. The project is designed to result in a sustainable, interoperable system that strengthens reentry planning and Medicaid continuity for justice-involved youth. $4,536,712.42 total grant funds requested will support personnel, technical assistance, vendor support, and infrastructure necessary for planning, implementation, and Medicaid alignment across all sites.


Issue Date FY	Funding FY	Legal Entity Name	Legal Entity Address	Legal Entity City	Legal Entity State	Legal Entity Zip Code	Legal Entity COUNTY	Legal Entity COUNTRY	Assistance Listing	Award Code	Budget Year	Action Date	Action Type	Action Amount

Issue Date FY: 2026 ( Subtotal = $0 )
2026	2025	PA DEPARTMENT OF HUMAN SERVICES	625 FORSTER ST	HARRISBURG	PA	17120	DAUPHIN	USA	Section 206 Consolidated Appropriations Act, 2024: State Planning Grants to Promote Continuity of Care for Medicaid & CHIP Beneficiaries	01	1	12/5/2025	ADMINISTRATIVE SUPPLEMENT ( + OR - ) (DISCRETIONARY OR BLOCK AWARDS)	$0
2026	2025	PA DEPARTMENT OF HUMAN SERVICES	625 FORSTER ST	HARRISBURG	PA	17120	DAUPHIN	USA	Section 206 Consolidated Appropriations Act, 2024: State Planning Grants to Promote Continuity of Care for Medicaid & CHIP Beneficiaries	02	1	1/28/2026	ADMINISTRATIVE SUPPLEMENT ( + OR - ) (DISCRETIONARY OR BLOCK AWARDS)	$0
2026	2025	PA DEPARTMENT OF HUMAN SERVICES	625 FORSTER ST	HARRISBURG	PA	17120	DAUPHIN	USA	Section 206 Consolidated Appropriations Act, 2024: State Planning Grants to Promote Continuity of Care for Medicaid & CHIP Beneficiaries	03	1	3/26/2026	ADMINISTRATIVE SUPPLEMENT ( + OR - ) (DISCRETIONARY OR BLOCK AWARDS)	$0
														Subtotal = $0

Issue Date FY: 2025 ( Subtotal = $2,590,102 )
2025	2025	PA DEPARTMENT OF HUMAN SERVICES	625 FORSTER ST	HARRISBURG	PA	17120	DAUPHIN	USA	Section 206 Consolidated Appropriations Act, 2024: State Planning Grants to Promote Continuity of Care for Medicaid & CHIP Beneficiaries	00	1	8/4/2025	NEW	$2,590,102
														Subtotal = $2,590,102

Grand Total All Awards = $2,590,102

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Electronic Health Record System Implementation for Juvenile Justice Facilities

Award Number: 2T2CMS332022

ORGANIZATION: HEALTH CARE FINANCING ADMINISTRATION, OFFICE OF ACQUISITION AND GRANTS

OPDIV: CMS

AWARD CLASS: DISCRETIONARY

AWARD ACTIVITY TYPE: OTHER

PERIOD OF PERFORMANCE START DATE: 08/11/2025

PERIOD OF PERFORMANCE END DATE: 06/30/2029

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