Dental Reimbursement Program - All data for the Newark treatment facility is derived from actual patient visits, which are recorded, and tracked monthly using several different software programs that are designed to track HIV+ patients. First, the School of Dental Medicine uses AXIUM which is an automated management system as well as an Electronic Health record which is used for tracking patients. Second, is the Champ system which is used to collect HIV data for the Newark Eligible Metropolitan Area and third is CAREWare version 6.0 which is a Ryan White free, software application for managing and monitoring HIV clinical and supportive care provided by the State of New Jersey. The applicant uses institutional fees for procedures, which are lower than the normally accepted fees for the geographic areas before any discount or sliding fee schedules are applied. Printouts from the computer-based patient information systems were utilized to determine the amount of all unreimbursed costs and the number of HIV-infected patients. The total unreimbursed costs for oral health services provided to the HIV infected patients were determined by subtracting the collected receivables ($50,003.31), which is the Newark portion from Item #19) from the applicant's institution fees for procedures ($268,633.00). The difference between charges for procedures and collections ($268,633.00-$50,003.31) is $218,629.69, which reflects the total unreimbursed costs for Essex County. All data reported for Somerdale, Galloway and Northfield treatment facilities is derived from actual patient visits. These sites also use AXIUM as well as CAREWare, version 6.0 the free, software application for managing and monitoring HIV clinical and supportive care which is provided by the State of New Jersey. The applicant uses institutional fees for procedures, which are lower than the normally accepted fees for the geographic areas before any discount or sliding fee schedule is applied as surrogate for actual costs. Printouts from the computer-based patient information systems were utilized to determine the amount of all unreimbursed costs and the number of HIV-infected patients. The total unreimbursed costs for oral health services provided to the HIV infected patients were determined by subtracting the collected receivables ($70,588.00), which is the Galloway, Somerdale and Northfield portion from Item #19) from the applicant's institution fees for procedures ($153,292.00). The difference between charges for procedures and collections ($153,292 - $70,588.00) is $82,704.00 Somerdale and Northfield. The total unreimbursed costs for patients treated in the Galloway/Somerdale/Northfield and Newark treatment facilities were $218,630.00 + $82,704.00 = $301,334
