Matthew 25 Ryan White Data Integration and Workflow Optimization Initiative - Ryan White Data Integration and Workflow Optimization Initiative Funding Requested: $149,914 Matthew 25 AIDS Services, Inc. (Matthew 25) seeks Ryan White HIV/AIDS Program Capacity Development funding to implement an Electronic Health Record (EHR) and Data Coordination Project. The project will assess, redesign, and strengthen the organization’s data collection, management, and reporting infrastructure by improving interoperability between eClinicalWorks and CAREWare through workflow assessment, data integration, and implementation of automated data-exchange processes. Matthew 25 currently experiences significant operational and data-management challenges because eClinicalWorks and CAREWare do not exchange information seamlessly. As a result, staff must manually enter, reconcile, validate, and report data across multiple systems, creating administrative burden, increasing the risk of errors, and limiting access to timely information needed for patient care, program management, referral tracking, eligibility monitoring, and Ryan White reporting. Manual processes also contribute to fragmented referral tracking, labor-intensive eligibility management, and data-quality challenges, including missing, outdated, and inconsistent information. The proposed project will address these challenges through development of secure interfaces and data-exchange mechanisms between eClinicalWorks and CAREWare; implementation of automated workflows for referral tracking and eligibility monitoring; standardization of data-management processes; enhancement of reporting dashboards and analytics tools; staff training; and quality-improvement activities that support effective use of the new systems and workflows. The project will improve reporting accuracy, data quality, referral tracking, eligibility management, and access to timely patient and program information. By reducing duplicate data entry and automating routine administrative functions, the project will allow staff to spend less time managing data and more time supporting patient care, care coordination, and quality improvement activities. The project will strengthen the organization’s ability to coordinate care, monitor service utilization, identify patients requiring intervention or follow-up, support retention in care, and improve the quality and reliability of information used to support HIV care and program operations. Matthew 25 serves low-income people with HIV across a largely rural 37-county service area in western Kentucky and southwestern Indiana.
